Regular Meeting Village of Hubbardston April 14 2025
Meeting called to order by Council President Peiffer at 6:30 p.m.
Board members present:
President Paula Peiffer, Clerk Laurie Fuller, Treasurer Star Hobart, Trustees Sheryl Mitchell, Lance Ewalt, Phil Schneider, Daniel Osterman
Also present:
Brett Genereaux (for Fire Chief Stephanie Lewis)
Motion by President Peiffer supported by Trustee Ewalt to approve the agenda.
Roll call vote: Trustee Mitchell – yes, Trustee Osterman – yes, Trustee Schneider – yes. Motion carried 5/0
Motion by President Peiffer supported by Trustee Schneider to approve the meeting minutes for the March 3, 2026 Regular Meeting, March 10, 2026 Special Meeting and March 31, 2026 Truth in Taxation meeting.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – yes. Motion carried 5/0
Special Speaker/Public Input
Motion by President Peiffer supported by Trustee Mitchell to publish Memorial Day events, link to Memorial Day 5k sign up and the Lions Club e-recycling event on village webpage.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0.
Treasurer’s Report
Treasurer Hobart gave the treasurer report of current deposits and receipts.
Motion by Trustee Mitchell supported by President Peiffer to renew the CD at Independent Bank as follows: $20,000 in a 3-month CD at Independent Bank and $27,000 in a 12-month CD at Michigan One Credit Union.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0.
Motion by President Peiffer supported by Trustee Ewalt to accept the Treasurer reports as presented.
Roll call vote: Trustee Osterman – yes, Trustee Schneider – yes, Trustee Mitchell – yes. Motion carried 5/0.
Clerk’s Report
Clerk Fuller gave the report of Payables and Payroll Approval, Revenue and Expenditure reports.
Motion by President Peiffer supported by Trustee Ewalt to establish village accounts at Amazon and Hutson’s.
Roll call vote: Trustee Osterman – yes, Trustee Mitchell – yes, Trustee Schneider – yes. Motion carried 5/0.
Motion by President Peiffer supported by Trustee Mitchell to accept the Clerk’s reports as presented.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0
President’s Report
Motion by President Peiffer supported by Trustee Schneider to appoint Trustee Ewalt as President Pro-Temp.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – yes. Motion carried 5/0
Motion by Trustee Mitchell supported by President Peiffer to add a $50 10 days grace period late fee and agrees if something happens to the buyer, his family has 30 days to pay past due balance and to close on the sale before April 17th. If closing cannot happen by the 17th, allow President Pieffer to sign addendum to extend the contract another 10 days.
Roll call vote: Trustee Osterman – no, Trustee Ewalt – yes, Trustee Schneider – no. Motion carried 5/0.
Motion by Trustee Mitchell supported by President Peiffer to order six regular portapots and one handicap portapot for Memorial Weekend and one of the six regular portapots will be kept at the Commons Park for a 30-day trial.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0.
Motion by President Peiffer supported by Trustee Osterman to hire Granger for one truck on May 16th to do a parked truck trash clean-up at Mill Pond Park for 4 hours.
Roll call vote: Trustee Ewalt – yes, Trustee Schneider – yes, Trustee Mitchell – yes. Motion carried 5/0.
Motion by President Peiffer supported by Trustee Mitchell to pay for the rec plan at the end of the project.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0.
Motion by President Peiffer supported by Trustee Schneider to allow President Peiffer to sign to renew the village insurance policy.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – yes. Motion carried 5/0
Motion by Trustee Schneider supported by Trustee Ostrander to accept the President’s report as presented.
Roll call vote: Trustee Ewalt – yes, Trustee Mitchell – yes, President Peiffer – yes. Motion carried 5/0.
Fire Chief Report
Motion by President Peiffer supported by Trustee Schneider to purchase two of the model year 2013 air packs for $2,350 each.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – yes. Motion carried 5/0.
Motion by Trustee Schneider supported by Trustee Osterman to have Martin Electric do a 2 years tune-up and oil change on the generator.
Roll call vote: Trustee Ewalt – yes, Trustee Mitchell – yes, President Peiffer – yes. Motion carried 5/0
DPW Report
Old Business
Trustee Osterman updated the board on the Website and presented a Website and Public Communications SOP. The subject was tabled for the following meeting to give council enough time to review the SOP.
New Business
Meeting adjourned by President Peiffer at 9:17 pm
MINUTES NOT APPROVED UNTIL:
Next Regular Meeting May 12th, 2026 at 6:30 p.m.
Respectfully Submitted by
Laurie Fuller, Village of Hubbardston Clerk