Regular Meeting Village of Hubbardston June 9, 2026
Meeting called to order by Council President Peiffer at 6:30 p.m.
Board members present
- President Paula Peiffer, Clerk Laurie Fuller, Treasurer Star Hobart, Trustees Sheryl Mitchell, Lance Ewalt, Phil Schneider, Daniel Osterman
Also present
- Fire Chief Stefanie Lewis
Motion by President Peiffer supported by Trustee Schneider to approve the agenda as presented.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell - yes. Motion carried 5/0
Motion by President Peiffer supported by Trustee Schneider to approve the meeting minutes for the May 12, 2026 Regular Meeting.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – yes. Motion carried 5/0
Special Speaker/Public Input
Treasurer’s Report
Treasurer Hobart gave the treasurer report of current deposits and receipts.
Motion by President Peiffer supported by Trustee Mitchell to accept the Treasurer’s deposits and receipts reports as presented.
Roll call vote: Trustee Osterman – yes. Trustee Ewalt -yes, Trustee Schnieder - yes. Motion carried 5/0.
Clerk’s Report
Clerk Fuller gave the report of payables and payroll approval, revenue and expenditure reports.
Motion by President Peiffer supported by Trustee Mitchell to accept the Clerk’s payables and payroll reports as presented and pay approved invoices.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt - yes, Trustee Schneider - yes. Motion carried 5/0
President’s Report
Motion by President Peiffer supported by Trustee Mitchell to adopt the updated job descriptions dated 6/9/2026 for the Village Clerk and Treasurer positions.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt - yes, Trustee Schneider - yes. Motion carried 5/0.
Motion by President Peiffer supported by Trustee Mitchell to adopt the updated Rules of Procedure dated 6/8/2026.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0.
Motion by President Peiffer supported by Trustee Mitchell to adopt the Volunteer Release and Waiver of Liability Form provided by BHS.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0
Motion by President Peiffer supported by Trustee Mitchell to adopt the updated Burn Permit SOP HFD-BP-001.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0
Motion by President Peiffer supported by Trustee Mitchell to adopt the updated DPW Worker job description & DPW Minor Eligible job descriptions and wages effective 6/9/2026.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0
Motion by President Peiffer supported by Trustee Mitchell to go in to closed session to discuss the hiring of DPW employees.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0
Closed session begins at 7:22 pm
President Peiffer called the meeting back to order at 7:42 pm
Motion by Trustee Mitchell supported by Trustee Schneider to allow President Peiffer to be the contact to coordinate the ball fields for tournaments and youth league play.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, President Peiffer - yes. Motion carried 5/0.
Motion by President Peiffer supported by Trustee Osterman to extend the meeting past 8:00 pm.
Roll call vote: Trustee Ewalt – yes, Trustee Schneider – yes, Trustee Mitchell - yes. Motion carried 5/0
Motion by Trustee Mitchell supported by President Peiffer to accept the President’s report as presented.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt - yes, Trustee Schneider - yes. Motion carried 5/0
Fire Chief Report
Motion by Trustee Mitchell supported by President Peiffer to apply for the DNR and AFG grants.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0
DPW Report
Motion by President Peiffer supported by Trustee Mitchell to order up to 36 yards of gravel from Pung’s Excavating to continue improvements for the shoulder of village roads.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0.
Motion by President Peiffer supported Trustee Mitchell to purchase three more yards of stone from Chris Springsteen for $40/ yard.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0
Old Business
The new village website had 150 clicks. Adding township meeting, tractor pull, park rental rates & how to file complaints to the website. Look to add survey on website and announce rec plan.
Four lawyers are being looked at as of now. President Peiffer and Trustee Osterman will coordinate times to meet with them to discuss the possibility of doing business with them.
New Business
Meeting adjourned by President Peiffer at 8:42
MINUTES NOT APPROVED UNTIL:
Next Regular Meeting July 14th, 2026 at 6:30 p.m.
Respectfully Submitted by
Laurie Fuller, Village of Hubbardston Clerk