Regular Meeting Village of Hubbardston May 12, 2026
Meeting called to order by Council President Peiffer at 6:30 p.m.
Board members present:
President Paula Peiffer, Clerk Laurie Fuller, Treasurer Star Hobart, Trustees Sheryl Mitchell, Lance Ewalt, Phil Schneider, Daniel Osterman
Also present:
Fire Chief Stefanie Lewis
Motion by President Peiffer supported by Trustee Ewalt to approve the agenda as amended.
Roll call vote: Trustee Mitchell – yes, Trustee Osterman – yes, Trustee Schneider – yes. Motion carried 5/0
Special Speaker/Public Input
Audit overview with Ian, Gabridge & Co
Main Street Improvement proposal with Danelle, Fleis & VandenBrink
Motion by President Peiffer supported Trustee Schneider by to sign contract with Fleis & Vandenbrink accepting the Cook Road to Washington Street Engineering Proposal.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – yes. Motion carried 5/0
Motion Trustee Osterman supported by President Peiffer to amend the truth-in-taxation minutes correcting spelling of Schneider and President.
Roll call vote: Trustee Ewalt – yes, Trustee Schneider – yes, Trustee Mitchell – yes. Motion carried 5/0
Motion by President Peiffer supported by Trustee Schneider to approve the meeting minutes for the April 14, 2026 Regular Meeting as corrected.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – yes. Motion carried 5/0
Treasurer’s Report
Treasurer Hobart gave the treasurer report of current deposits and receipts.
Motion by President Peiffer supported by Trustee Schneider to accept the Treasurer’s deposits and receipts reports as presented.
Roll call vote: Trustee Osterman – yes. Trustee Ewalt – yes, Trustee Mitchell – yes. Motion carried 5/0.
Clerk’s Report
Clerk Fuller gave the report of payables and payroll approval, revenue and expenditure reports.
Motion by Trustee Mitchell supported by President Peiffer to pay the dues invoice including the fit tester fee for the fire department.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0.
Motion by President Peiffer supported by Trustee Mitchell to accept the Clerk’s payables and payroll reports as presented and pay approved invoices.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0
President’s Report
Motion by Trustee Mitchell supported by President Peiffer to close the driveway and parking lot between the fire department and DPW building for the children’s inflatables and emergency personnel only for Memorial Weekend.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0.
Motion by President Peiffer supported by Trustee Mitchell to place a portapot at both ball diamonds from now thru the month of June and order one more for Memorial Weekend.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0.
Motion by Trustee Mitchell supported by President Peiffer to increase the current grounds keeper hourly rate from $15 to $18 per hour.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0.
Motion by President Peiffer to eliminate the DPW supervisor position. No support, motion died.
Motion by President Peiffer supported by Trustee Schneider to designate Pro Tem Ewalt as the direct unpaid contact over President Peiffer’s immediate family members working for the village DPW.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – no. Motion carried 4/1
Motion by President Peiffer supported by Trustee Schneider to put Brett Genereux as head plow driver and start looking for candidates as a backup driver.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – no. Motion carried 4/1
Motion by Trustee Osterman supported by President Peiffer to allow Trustee Osterman and President Peiffer the ability to contact and meet with potential attorneys and come to the next meeting with three prospects to retain for village matters.
Roll call vote: Trustee Ewalt – yes, Trustee Schneider – yes, Trustee Mitchell – yes. Motion carried 5/0
Motion by President Peiffer supported by Trustee Schneider to order signs for replacement within the village.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – yes. Motion carried 5/0
Motion by President Peiffer supported by Trustee Mitchell to purchase gravel for up to $450 to establish shoulders for village roads.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Schneider – yes. Motion carried 5/0
Motion by President Peiffer supported by Trustee Schneider to accept the President’s report as presented.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – yes. Motion carried 5/0
Fire Chief Report
Motion by Trustee Schneider supported by President Peiffer to allow Severson Welding and Fabrication LLC to fix tanker for up to $1,500.
Roll call vote: Trustee Osterman – yes, Trustee Ewalt – yes, Trustee Mitchell – yes. Motion carried 5/0
DPW Report
Old Business
Website updates/postings: Memorial Weekend, road project announcement, trash pickup notification, thank you volunteers and donors.
President Peiffer reiterated that agenda items must be submitted a week before the meeting.
New Business
Meeting adjourned by President Peiffer at 9:20 p.m.
MINUTES NOT APPROVED UNTIL:
Next Regular Meeting June 9th, 2026 at 6:30 p.m.
Respectfully Submitted by
Laurie Fuller, Village of Hubbardston Clerk