Board Members Present

President Paula Peiffer, Clerk Laurie Fuller, Treasurer Star Hobart, Trustees Sheryl Mitchell, Lance Ewalt, Phil Schneider

Motion by President Peiffer supported by Trustee Schneider to approve the agenda as amended.

Roll call vote: Trustee Mitchell – yes, Trustee Ewalt– yes. Motion carried 4/0.

Motion by President Peiffer supported by Trustee Schneider to approve the meeting minutes for the August 11, 2026 Regular Meeting. Roll call vote: Trustee Mitchell – yes, Trustee Ewalt – yes. Motion carried 4/0.

Special Speaker/Public Input

Treasurer’s Report

Treasurer Hobart gave the Treasurer’s Report of current deposits and receipts.

Village property taxes were collected totaling $61,807.34. Delinquent taxes for both Ionia and Clinton counties will be paid to the village in the amount of $9,409.89.

Motion by Trustee Mitchell supported by President Peiffer to extend the lease of the village office through December 31, 2026, paying $300 per month, one month at a time.

Roll call vote: Trustee Ewalt – yes, Trustee Schneider – NO. Motion carried 3/1.

Motion by President Peiffer supported by Trustee Ewalt to accept the Treasurer’s deposit and receipts report as presented. Roll call vote: Trustee Mitchell – yes, Trustee Schneider – yes. Motion carried 4/0.

Clerk’s Report

Clerk Fuller gave the report for payables and payroll approval, and the revenue and expenditure reports.

Motion by President Peiffer supported by Trustee Mitchell to accept the Clerk’s payables and payroll report as amended and pay approved invoices.

Roll call vote: Trustee Ewalt – yes, Trustee Schneider – NO. Motion carried 3/1.

Trustee Schneider stated that he had been contacted by a representative of the Michigan Department of Treasury regarding concerns within the Village. Questions were raised regarding communications. Trustee Schneider stated he would provide additional information after further contact with the Department.

President’s Report

Motion by President Peiffer supported by Trustee Mitchell to adopt the Resolution of Support 09-2026.001 Michigan Township Participating Plan Grant Application.

Roll call vote: Trustee Ewalt - yes, Trustee Schneider – yes. Motion carried 4/0.

President Peiffer will price out storage containers for purchase to store village records while the village office is being relocated.

Motion by President Peiffer supported by Trustee Ewalt to extend the meeting past 8:00 pm.

Roll call vote: Trustee Mitchell - yes, Trustee Schneider – yes. Motion carried 4/0.

Ken Lee will be taking a village photo at Patriarch Park.

Trustee Daniel Osterman handed in a resignation letter before the meeting. The appointment of a replacement Trustee will be on the agenda for the October meeting.

Motion by President Peiffer supported by Trustee Ewalt to accept the President’s report as presented.

Roll call vote: Trustee Mitchell – yes, Trustee Schneider - yes. Motion carried 4/0.

Fire Chief Report

Air quality in the fire barn is unsafe per a MiOSHA report from April 2026. Trustee Schneider will seek another professional to evaluate the cause of the poor air quality.

DPW Report

Motion by President Peiffer supported by Trustee Schneider to purchase tires through Gabe’s Garage, not to exceed $300. Roll call vote: Trustee Mitchell – yes, Trustee Ewalt – yes. Motion carried 4/0.

Old Business

The village has collected approximately 36 completed surveys for the Rec Plan. President Peiffer will continue to distribute surveys and go door-to-door to get as many as possible.

Trustee Schneider gave an update for the Main Street Road Project.

Motion by President Peiffer supported by Trustee Schneider to allow Trustee Mitchell to work with Daniel Osterman to gain access to the village website.

Roll call vote: Trustee Mitchell – yes, Trustee Ewalt – yes. Motion carried 4/0.

New Business

Motion by President Peiffer supported by Trustee Schneider to allow Jack Harter to set up a hotdog cart at Mill Pond Park before Trick-or-Treating hours begin.

Roll call vote: Trustee Mitchell - yes, Trustee Ewalt – yes. Motion carried 4/0.

Motion by President Peiffer supported by Trustee Schneider to set Trick-or-Treat hours for Saturday, October 31 from 5:00 p.m. to 7:00 p.m. Roll call vote: Trustee Ewalt - yes, Trustee Schneider – yes. Motion carried 4/0.

Meeting adjourned by President Peiffer at 8:43 p.m.

MINUTES NOT APPROVED UNTIL:

Next Regular Meeting October 13, 2026 at 6:30 p.m.

Respectfully Submitted by

Laurie Fuller, Village of Hubbardston Clerk

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